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The simple, guided workflow lets you do the following:. Make PDFs accessible : A predefined action automates many tasks, checks accessibility, and provides instructions for items that require manual fixes. Quickly find and fix problem areas. Report accessibility status : The Accessibility Report summarizes the findings of the accessibility check.
It contains links to tools and documentation that assist in fixing problems. It prompts to address accessibility issues, such as a missing document description or title. It looks for common elements that need further action, such as scanned text, form fields, tables, and images.
The right-hand pane changes to display each task included in the Make Accessible action, as well as the instructions to execute the action. Select the files that you want to apply the Make Accessible action to. By default, the action runs on the document that’s currently open. Select Add Files to select additional files or a folder to run the action on.
A good way to check the accessibility of a document is to use tools that your readers will use. Even if you do not have access to those tools, Adobe Acrobat provides an automated way to check the accessibility of a PDF file. You can choose which accessibility problems to look for and how you want the results reported.
In the Report Options section, select options for how you want to view the results. You can save the results as an HTML file on your system, or attach the results file to the document itself. Click Start Checking. The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues. If you created a report in step 2, the results are available in the selected folder. Choose one of the following options from the context menu:.
Acrobat either fixes the item automatically, or displays a dialog box prompting you to fix the item manually. Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Opens the online Help where you can get more details about the accessibility issue. Check Again:. Show Report:. Opens the Accessibility Checker Options dialog box, so you can select which checks are performed.
A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This setting could interfere with a screen reader’s ability to read the document, because screen readers must be able to copy or extract the document’s text to convert it to speech.
This flag reports whether it’s necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel. Then, choose Fix from the Options menu. Choose No Security from the Security Method drop-down list. Click OK and close the Document Properties dialog box. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product.
Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes. However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. See the related WCAG section: 1.
Reports whether the document contains non-text content that is not accessible. If the document appears to contain text, but doesn’t contain fonts, it could be an image-only PDF file. Or, to fix this rule check manually, use OCR to recognize text in scanned images:. Select the pages you want to process, the document language, and then click Recognize Text.
Non-text content A. Acrobat automatically adds tags to the PDF. Verify this rule check manually. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document.
Setting the document language in a PDF enables some screen readers to switch to the appropriate language.
This check determines whether the primary text language for the PDF is specified. If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu. To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options menu.
Enter the document title in the Description dialog box deselect Leave As Is , if necessary. See the related WCAG section: 2. This check fails when the document has 21 or more pages, but doesn’t have bookmarks that parallel the document structure. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu.
In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK. You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command. See the related WCAG sections: 2. When this check fails, it’s possible that the document contains content that isn’t accessible to people who are color-blind.
To fix this issue, make sure that the document’s content adheres to the guidelines outlined in WCAG section 1. Or, include a recommendation that the PDF viewer use high-contrast colors:. Choose the color combination that you want from the drop-down list, and then click OK. This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact. See the related WCAG sections: 1.
This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks such as insert and highlight are either included in the Tags tree or marked as artifacts. To have Acrobat assign tags automatically to annotations as they’re created, choose Tag Annotations from the Options menu on the Tags panel. Because tabs are often used to navigate a PDF, it’s necessary that the tab order parallels the document structure.
To fix the tab order automatically, select Tab Order on the Accessibility Checker panel, and choose Fix from the Options menu. Click the Page Thumbnails panel on the navigation pane. Click a page thumbnail, and then choose Page Properties from the Options menu. In the Page Properties dialog box, choose Tab Order. Specifying the encoding helps PDF viewers’ present users with readable text.
However, some character-encoding issues aren’t repairable within Acrobat. This rule checks whether all multimedia objects are tagged.
Make sure that content is either included in the Tags tree or marked as an artifact. Then, select Create Artifact from the context menu.
Select the content, and then apply tags as necessary. Assign tags using the Tags panel. Elements that make the screen flicker, such as animations and scripts, can cause seizures in individuals who have photosensitive epilepsy. These elements can also be difficult to see when the screen is magnified. If the Screen Flicker rule fails, manually remove or modify the script or content that causes screen flicker.
See these related WCAG sections: 1. Level A. Tags provide the structure on which accessibility is built. How to test: Run the accessibility checker that is built in to Acrobat Pro.
The report lists items in various categories such as Document, Page Content, etc. Each item is preceded by an icon indicating that the item either passes, fails, or requires manual inspection. Right-click on any item to see a list of options for fixing the problem or learning more about it. This is the final step in our checklist, rather than the first step, because some documents generate dozens of errors that can easily be addressed with the first two steps.
This way, the accessibility checker will report fewer problems and will be easier to read and work with. For more information, see Create merged PDFs. Acrobat Pro, Acrobat Standard. Use one of these applications to open untagged or tagged PDF forms except PDF forms that are created from Adobe Designer to add fillable form fields, such as text boxes, check boxes, and buttons. Add descriptions to form fields, tag untagged forms, set the set tab order, manipulate tags, and perform the other PDF accessibility tasks.
Authoring applications. Use the forms tools in Acrobat Pro to add fillable form fields. Moreover, if you tag the form during conversion to PDF, the authoring application can generate inappropriate tags for the text labels of the form fields. In a complex form, for example, the text labels for all the fields can run together into a single line. Such reading order problems can require time-consuming work in Acrobat Pro to split the labels apart. In this case, producing an untagged PDF form from the authoring application is sometimes the better course.
You can then use the Forms tools in Acrobat Pro to add fillable form fields before you tag the entire document. Some forms are straightforward enough that you can produce a tagged PDF from the authoring application. Then perform light touch-up in Acrobat Pro after you add the fillable form fields. Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure. The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it uses.
When you design a form, include headings, instructions, and fields in which users are to enter data. At a minimum, give each field a label. Also add special instructions for fields that need them. Use graphics tools to draw lines and boxes. Adding descriptions to form fields enables screen readers to identify the fields to users. Users hear the description read aloud when they tab to the field. Write descriptions that are terse but complete.
The tab order for form fields enables people with disabilities to use a keyboard to move from field to field in a logical order. You can test the tab order of a form by using the following keyboard commands:. This tool also enables you to fix any reading order problems of the text labels for the form fields. For example, you may need to split merged lines of fields into individual fields. Legal Notices Online Privacy Policy. User Guide Cancel.
Workflow for creating accessible PDFs. At a high level, the process of creating accessible PDFs consists of a few basic stages:. Consider accessibility before you convert a document to PDF.
As needed, add fillable form fields and descriptions, and set the tab order. Add other accessibility features to the PDF. Tag the PDF. Evaluate the PDF and repair tagging problems. Additional resources. For more information about creating accessible PDFs, see these resources:. Add fillable form fields and descriptions, and set the tab order.
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It is best to turn on the Accessibility Checker as soon as you start a new Word document or PowerPoint presentation.
The accessibility checker will alert you to accessibility issues that need to be addressed before a document is turned into a PDF. A PDF document is made up of different elements such as paragraphs, figures, tables, etc. PDF tags differ from HTML tags in that they do not affect how a document looks or is formatted; rather they are used primarily by assistive technologies such as screen readers to properly convey the document to people with disabilities. A PDF document also contains metadata and other properties which are read and conveyed by assistive technologies.
While this guide is not intended to cover every aspect of compliance, it provides several detailed solutions for common compliance errors. If you have a large number of accessibility issues to fix, it may be easier to fix the issues in the original Word file before resaving it as a PDF file. Before you begin, it is a good idea to save a second version of the PDF in case the original needs to be accessed – Once the compliance process is started, it is difficult to go back.
Logical Reading Order. To turn this on:. While there is a difference of opinion on the accessibility usefulness of table summary tags in PDF documents, the Accessibility Checker marks an error for a table without a summary. De-mystifying PDF table summaries Exit has a good discussion of table summaries. In rare cases like this, the PDF should include contact information for users in need of accommodation.
Contact Us to ask a question, provide feedback, or report a problem. Jump to main content. An official website of the United States government. Contact Us. Create a document Word or presentation PowerPoint file and select the Review tab. Select Check Accessibility to open the Accessibility panel. If you close the Accessibility panel you can track your progress with the Accessibility button in the status bar in the bottom left of your screen.
Helpful Tip If you have a large number of accessibility issues to fix, it may be easier to fix the issues in the original Word file before resaving it as a PDF file.
